The Financial Aid Office will review each student’s record at the end of each academic semester. Students who do not meet Satisfactory Academic Progress (SAP) requirements will be notified by the Financial Aid Office that they have been placed in Financial Aid Warning status or disqualification.

Warning Status: Currently enrolled students who do not meet Satisfactory Academic Progress (SAP) requirements will be placed on financial aid warning status the following semester. While on financial aid warning, students are still eligible to receive financial aid.

• • Students who are on FA warning status and improve their academic performance as defined by the qualitative and quantitative standards of SAP will be placed back in good standing and may be eligible to continue to receive financial aid for following semesters.

Disqualification Status: Students who are on FA warning status and fail to meet the FA satisfactory academic progress policy will be placed on financial aid disqualification and denied further aid funding until they meet both qualitative and/or quantitative standards again.

• • Students who are on a FA disqualification status may reinstate eligibility for financial aid by having a financial aid appeal approved or complying with satisfactory academic progress standards in a term without receiving financial aid.
  • A student may lose eligibility for financial aid by NOT complying with satisfactory academic progress standards in a term the student did not receive financial aid.
  • A student who successfully appeals a FA disqualification status is placed on FA probation and eligible to receive Title IV aid as long as the student continues to adhere to all conditions listed on the approved appeal.

Official Grades

Grades of “A”, “B”, “C”, “D”, “CR” and “P” will be considered credit hours attempted and earned and will be included toward calculation of cumulative GPA, 66.6% Pace-of-Progress and the 150% unit maximum time frame.

Grades of  “W”, “F”, “FW”, “EW”, “CR”, ”NC”, ”P”, ”NP” and “I”, “RD” will be considered as credit hours attempted and will be included toward calculation of cumulative GPA, 66.6% Pace-of-Progress and the 150% unit maximum time frame.

Incomplete Grades

Courses in which the student receives an incomplete ( I ) at the end of the semester or term will count as attempted credit hours and as a non-passing grade. It will be counted in the cumulative pace-of-progress and maximum time-frame evaluation.

Grades Not Reported

Courses in which grades are not officially reported to Admissions and Records will count as an attempted credit hour and a non-passing grade. It will be counted in the cumulative pace-of-progress and maximum time-frame evaluation.

Repeated Coursework and SAP

All course attempts, even repeated courses, will count as an attempted credit hour and counted in the cumulative pace-of-progress and maximum time-frame evaluation.

Remedial Coursework and SAP

Remedial coursework will count toward the GPA and cumulative completion rate assessment. However, 30 credits of remedial coursework will not be counted as attempted credit and will be subtracted in the calculation of the maximum time frame allowed.

ESL Coursework and SAP

ESL coursework will count toward the GPA and 66.6% cumulative completion rate assessment. However, all ESL coursework will be subtracted in the calculation of the maximum time frame allowed.

Summer Sessions Attempted hours

Any courses attempted in any summer session will be included in the assessment for satisfactory academic progress.

Transfer hours and Pace of Progress

Transfer credits hours that have posted into the PCCD student transcript are counted in the cumulative pace-of-progress and maximum time-frame evaluation.

Students with a Bachelor’s Degree

Students with a Baccalaureate (Bachelor’s) or other graduate degree are considered to have surpassed the maximum time frame and will be required to complete a financial aid petition/appeal to be considered for a student loan. Note that filing an appeal may not qualify a student for financial aid eligibility. The decision of the college on appeals is FINAL and may not be contested.

Students who have become ineligible for financial aid due to unsatisfactory academic progress may appeal if there are mitigating circumstances that has caused the student to become ineligible. Appeal forms are available in the Financial Aid Office.

Appealing students may be required to submit documentation to support mitigating circumstances that may have caused the student to not meet academic standards. Should a student desire such a review of their status, the student should complete the appeals form, visit an academic counselor to develop a student educational plan, and submit all statements, documents, and forms to the Financial Aid Office for review by the Appeals committee.

The Appeals committee is generally composed of an administrator, academic counselor, financial aid staff member, and a student representative. The decision of the committee is considered final. In addition, on a case-by-case basis, the FAO Supervisor can utilize professional judgment to review a SAP appeal. Appeal decisions made by the Appeals committee or FAO Supervisor are considered final and incontestable.

Generally, students are limited to two appeals relating to SAP at a Peralta College. Appeals in excess of the limit are reviewed on a case by case basis. Students may be required to submit a mid-term work-in-progress report in order to establish continued attendance and progress during the appeal semester.

A student will not be retroactively paid a Title IV grant for a semester after an appeal is denied. However, there are mitigating circumstances in which a direct loan can be retroactively paid within the aid year at the discretion of the Financial Aid Office.

Students who have been placed on financial aid probation due to an approved appeal are removed from this probation status if requirements are met in the probationary term.

Students placed on financial aid warning or disqualification status will be notified via email of their status after all grades are posted from the prior term. Students can also view their satisfactory academic standing by logging onto his/her Passport account.